Domestic enrolment procedures
1. Apply
Domestic (including permanent and temporary residents) applicants complete and submit your online enrolment application.
As part of the online application, please upload the following documents:
- the applicant’s birth certificate or passport
- if applying as a temporary or permanent resident, a copy of the applicant’s visa
To submit an application, you will be required to pay a non-refundable nor transferable $200 application fee. This fee is waived for children and grandchildren of Old Wesley Collegians.
Please note, an application is a prerequisite to admission for a place on the College waitlist, however it does not guarantee an enrolment.
Once we have received your completed application, we will acknowledge receipt by email. All applicants are put on a waitlist for the nominated year level of entry according to the date your completed application is received.
The College considers a range of criteria when making enrolment offers, including but not limited to:
- children with siblings already attending the College
- children or grandchildren of Old Collegians
- gender balance of each year level
- interests and activities of the student
- children of permanent staff members
- academic performance and school reports for students seeking entry to the Senior School (Years 10-12)
- applications for boarding
- date of application
The full terms and conditions of enrolment are outlined below.
2. Progressing your application - Year 5 and Year 7 entry
For students entering Years 5 and 7, the enrolment process begins three years prior to the preferred year of entry.
COMPLETE THE APPLICATION PROGRESSION QUESTIONNAIRE
Waitlisted families are emailed an Application Progression Questionnaire to register their continued interest in a possible place at Wesley College.
The Application Progression Questionnaire requests copies of your child’s most recent school reports, NAPLAN (if undertaken) and any additional information that highlights your child’s involvement in school, interests and hobbies, notable achievements and other extracurricular activities.
ATTEND A CAMPUS TOUR
We recommend booking a tour at the campus of your choice. Campus tours are great opportunities for families to meet our staff and students and learn more about the Wesley College experience.
ATTEND AN INTERVIEW
Selected applicants may be invited in for an interview with the Head of Campus (or delegate).
Offers of enrolment may then be made based on:
- Review of Application Progression Questionnaire and supporting documentation (including your child's immunisation history statement issued by Medicare for Year 5 applications)
- Outcome of the interview with the Head of Campus (or delegate)
- For students with English as a second language, submission of AEAS test results with an English score of at least 60 for Year 5 entry and a score of at least 70 for Year 7 entry and minimum Stanines of 6/7. Please note AEAS test results are valid for 12 months only
ACCEPT YOUR OFFER
To accept an offer of enrolment, the Confirmation Fee of $1,200 and Tuition Contribution Fee of $2,800, are payable. The Tuition Contribution Fee is deducted from the first account after the student has commenced in Prep level or above and is most commonly deducted from the April account. This fee is not transferable, refundable or able to be deferred to a future year level.
Please note, Wesley College reserves the right to withdraw the offer of enrolment if the above conditions are not met or should we determine that we are unable to meet the specific needs of the student. If Wesley withdraws the offer of enrolment for any reason, the Confirmation Fee and Tuition Contribution Fee will be refunded. In all other circumstances, the fees are not refundable nor transferable to another year level or student. For more information, please refer to the fee schedule.
3. Progressing your application - entry into all year levels (except Year 5 and Year 7)
For all year levels except Year 5 and Year 7, the enrolment process begins up to two years prior to the preferred year of entry.
COMPLETE THE APPLICATION PROGRESSION QUESTIONNAIRE
Waitlisted families are emailed an Application Progression Questionnaire to confirm their continued interest in a possible place at Wesley College.
Applicants complete the Application Progression Questionnaire and provide:
- applicant’s most recent school report
- the applicant’s NAPLAN results (as applicable)
- a copy of your child's immunisation history statement issued by Medicare (for applications to ECLC - Year 6)
- any specialist reports (where relevant)
- for students seeking entry into the Senior School (Years 10-12), academic performance as demonstrated in school reports will be assessed
- for students applying with English as a second language for entry into Year 5 onward, AEAS test results (no more than 12 months old) will be required at this stage of the enrolment process.
In addition to the above information, domestic students (holding a TR/ PR Visa or Australian Citizenship), for whom English is a second language, must provide an English proficiency test administered by Australian Education Assessment Services (AEAS) with their Application Progression Questionnaire.
| Year Level | AEAS Score | Stanines (score) |
|---|---|---|
| Year 5-6 | 60 and above | 7 and 6 in non-verbal general Mathematics |
| Year 7-10 | 70 and above | 7 and 6 in non-verbal general Mathematics |
| Year 11 | 80 and above | 7 and 6 in non-verbal general skills and Mathematics |
The AEAS test may be completed in your home country or in Melbourne and should be completed within 12 months of submitting your application. The College must see evidence of students attaining a satisfactory level of English before entering mainstream study at the College.
ATTEND A CAMPUS TOUR
We recommend booking a tour at the campus of your choice. Campus tours are great opportunities for families to meet our staff and students and learn more about the Wesley College experience.
ATTEND AN INTERVIEW
Families that proceed beyond the waitlist stage are invited to attend an interview with the Head of Campus (or delegate). Successful applicants may be made an offer of enrolment at this stage.
ACCEPT YOUR OFFER
Successful applicants will receive a formal offer of enrolment by email after their interview.
Once an offer is made, families confirm their acceptance by completing the Acceptance of Offer form and paying the following non-refundable and non-transferrable fees:
- a $1,200 confirmation fee
- a $2,800 tuition contribution fee.
The Tuition Contribution Fee is deducted from the first account after the student has commenced in Prep level or above and is most commonly deducted from the April account. This fee is not transferable, refundable or able to be deferred to a future year level.
Terms and conditions of enrolment at Wesley College
1. Enrolment
a. Wesley College accepts applications for enrolment for students entering from three-year-old Early Childhood Learning through to Year 12.
b. Enrolment Criteria
The College considers a range of criteria when making enrolment offers, including but not limited to:
- children with siblings already attending the College
- children or grandchildren of Old Collegians
- gender balance of each year level
- interests and activities of the student
- children of permanent staff members
- academic performance and school reports for students seeking entry to the Senior School (Years 10-12)
- applications for boarding
- date of application
c. A non-refundable application fee of $200 and a copy of the applicant’s Birth Certificate or passport documenting the student’s date of birth and gender must accompany the application for enrolment form. The application fee is waived for children and grandchildren of OWs.
d. For students entering Years 5 and 7, the enrolment process begins up to three years prior to the preferred year of entry. For all other year levels, the enrolment process begins up to two years prior to the preferred year of entry.
e. Upon receiving the Application Progression Questionnaire, parents will disclose in full any diagnosed social, emotional or intellectual difficulties or specific medical or learning needs or disabilities that may impact the student’s ability to fully participate in the curricular and cocurricular programs provided by the College.
f. Wesley College reserves the right to refuse any application for enrolment without providing any reason.
g. Wesley College reserves the right to cancel the proposed enrolment of a student should we determine that we are not able to meet the specific needs of the student.
h. Students for whom English is an additional language will be required to demonstrate their proficiency in English and meet the determined proficiency levels outlined on the College website. This proficiency is supported by a certificate of English fluency from the Australian Education Assessment Service (AEAS). This certificate must be submitted before an interview can be arranged.
i. All students are required to attend an interview with the Head of Campus (or delegate). This is to ensure that, as far as possible, Wesley College is able to provide an appropriate course of study for the student. Parents will be notified after the interview if a place is to be offered by the College to their child.
2. Fees and Charges
a. Fees are set annually by the College Council and are set out in the College Fee schedule, which is published on the College website, and details all fees and charges.
b. Fees are subject to change at any time without notice. Any change in fees during enrolment will apply to new and continuing students.
c. Signatories to the Acceptance of Offer acknowledge that they are jointly and severally responsible for all fees, of whatsoever nature and kind, payable as a result of enrolling a child at Wesley College. Responsibility for these fees subsists with all enrolling signatories irrespective of what may happen to the relationship (if any) of enrolling signatories.
d. To accept an offer of enrolment a $4,000 payment is required comprising of the Confirmation Fee of $1,200 and Tuition Contribution Fee of $2,800. The Tuition Contribution Fee is deducted from the first account after the student has commenced in Prep level or above and is most commonly deducted from the April account. This fee is not transferable, refundable or able to be deferred to a future year level.
e. Enrolling signatories also acknowledge and understand that Wesley College is not bound by any Court Orders or Child Support Assessments, Orders or Agreements as between enrolling signatories. Where more than one person signs the Acceptance of Offer but payment is made by either of the enrolling signatories, or by any other party, the enrolling signatories acknowledge that they remain throughout the attendance of the child at Wesley College jointly and severally responsible for all fees of whatsoever nature and kind, payable as a result of enrolling their child at Wesley College.
f. Signatories to the Acceptance of Offer shall be responsible for the payment of all fees, avoidable breakages, damage to College properties by a student, and/or of College property (eg library books, musical instruments, notebook computers etc).
g. Charges in addition to the published fees may be incurred if students require additional integration aides.
h. No student will be permitted to return to the College while any part of a fee instalment is in arrears, unless the College Executive Management Team expressly waives this condition.
3. Student Withdrawal and Absence
a. Four-year-old Early Childhood Learning Centre (ECLC) students
Two term’s notice is required in writing to the Head of Campus prior to the withdrawal of a student from four-year-old ECLC. This means that notice is required by the end of the Term 2 holidays. If the required notice is not received, a fee equivalent to one term’s fees will be payable.
b. Students in all other year levels (except four-year-old ECLC) and Learning in Residence students
One full term’s notice is required in writing to the Head of Campus prior to the withdrawal of a student from the College and Learning in Residence (as applicable). For year-end leavers, this means that notice is required by the end of the Term 3 holidays. If the required notice is not received, a fee equivalent to one term’s fees will be payable.
c. A pro rata charge is made for new students entering the College for the first time after a term has commenced. If a student leaves during a term without giving a term’s notice, no refund will be made for the remaining portion of that fee instalment.
d. A term’s notice in writing to the Head of Campus must be given before the removal of a student from the College and Learning in Residence (as applicable), otherwise a charge equivalent to a term’s fees will apply.
Notice in relation to a change from Learning in Residence to a day place at the College can neither be assumed nor guaranteed and is made at the discretion of the Head of Campus having regard to all of the considerations detailed in the Student Acceptance Policy.
e. A holding fee of 25% of the applicable Tuition Fees for the year level is required if students take leave of absence from their studies at Wesley College. The amount charged is calculated according to the time on leave. It is applicable for leave covering a minimum of one term to a maximum of one year. One term’s notice in writing to the relevant Head of School is required.
4. Immunisation
a. ECLC: Wesley College adheres to the Victorian Government’s No Jab No Play legislation. Children starting in ECLC must be fully immunised and a copy of your child’s Immunisation History Statement is required.
b. Students entering the Junior School require an Immunisation History Statement, however, there is currently no requirement to show your child is up-to-date with all immunisations. For more information visit https://www.betterhealth.vic.gov.au/campaigns/no-jab-no-play
5. Student Expectations
a. All students and, where applicable, their parents are required to abide by the College policies and procedures, as published on the Wesley College Intranet and WiSE. These include, but are not limited to the College Rules, Anti-harassment Policy, Community Conduct Policy, Homework and Study Policy, Drug Education and Support Policy, and the Reasonable Use Agreement for Digital Technologies. Failure to abide by the College rules and policies may result in disciplinary action for the student.
b. The College reserves the right to exclude any student permanently or temporarily, at the sole discretion of the Principal, if this action is in the interest of the student or for the good of the College.
6. Collection and Disclosure of Personal Information
a. Wesley College complies with the Commonwealth Privacy Act. Collection, storage and distribution of personal information is managed in accordance with the National Privacy Principles. These procedures are outlined in Wesley College’s Private Policy available here.
b. The Parent(s) acknowledges they have read and understood the College Privacy Policy.
c. Parents must advise the College in writing of any changes to home, telephone, or email address or other contact details on the application for enrolment form.
7. Variations to the Terms and Conditions of Enrolment
The College reserves the right to vary the Terms and Conditions of Enrolment from time to time. Parents/guardians will be notified of material changes in writing. The enrolment, or continued enrolment, of a student will signify acceptance by the parents/guardians of any variation(s) to the Terms and Conditions of Enrolment.
